ServicesBookkeeping

Have you outgrown Excel? Tired of copying numbers?  Bookkeeping software lets you enter information once and summarize it from different viewpoints. For example,

  • Standard financial #1: are you making money? This is the income statement.
  • Standard financial #2: what resources do you use to make money? This is the balance sheet.
  • Standard financial #3: what is happening with your cash? This is the statement of cash flows.
  • How much business have you done with a customer or a vendor?
  • Who owes you money? Who do you need to pay? These are aging reports.

QuickBooks editions also let you manage inventory, bills of material, job costing and profitability.

Invoicing

An invoice in QuickBooks is a “bill” you send to a customer. (I know, it’s their software and their language!) Invoicing is your most important customer service activity.  Often, setting up invoices is the most difficult part of setting up QuickBooks. You want to tell your customers enough so they know what you are doing but customers don’t need to know all the details (like how much money you are making). QuickBooks tracks details. Sometimes details give too much information. You can use QuickBooks to

  • Gather labor and expense information.
  • Cross-check your work using a different viewpoint.
  • Group some details and list others.
  • Summarize an invoice with a MS Word template.

A layout designer makes it easy to customize your invoices with your logo as well as your own colors and fonts. Give us a call to invoice your way!

Are you losing money on a job?

QuickBooks lets you designate jobs for customers. A job, or project, is an activity for a customer. We assign costs and income to a customer/job combination when posting transactions.
Profit on your income statement doesn’t tell you when you made money and when you didn’t. Business is very competitive today so you need the freedom to bid competitively. Job costing and profitability also gives you feedback that can improve your estimates. Job costing gives you the ability to

  • Invoice by project phase
  • Bid and track a cost plus fixed-fee job
  • See where you are making or losing money
  • Compare profits across jobs.

It’s always important to set up QuickBooks properly; however, it’s critical with job costing. Job costing is available in QuickBooks Premier and Enterprise Editions.

Call us about your job costing questions.

On-line banking, shopping carts and merchant accounts

There’s more than one way to populate QuickBooks with transactions. QuickBooks plus on-line banking speeds up data entry for expenses.

  • You will need to enter payee information for checks you write.
  • Downloads include credit card payees as well as amounts.
  • It’s automated. QuickBooks learns the typical payee accounts.
  • No data entry errors with transaction amounts.

On-line banking only downloads deposit dates amounts. You will need to furnish all the details.

Shopping cart downloads speed up data entry for deposits. This requires coordinating shopping cart setup and QuickBooks. Money enters at the shopping cart, passes through the credit card infrastructure to your merchant bank and, finally, into your checking account.

  • We setup shopping carts.
  • We monitor shopping carts and download transactions and settlement information.
  • We reconcile BOTH bank accounts and merchant accounts.

Catch up on your paperwork by speeding up data entry.  Give us a call to get started.